Are you gearing up for a Hollywood-themed party? Is it a private family get-together or a big corporate shindig? Have you thought of how to throw a truly fantastic super extravaganza fit for the gods and goddesses of the silver screen?
If you don’t have a concrete plan in place yet, then you’re in luck because you are about to discover some very simple but valuable tips for preparing an extraordinary themed event. From choosing a gold class cinema as a picture-perfect venue to curating a sumptuous feast worthy of a movie star’s palate, you can expect to learn tips and tricks that will make your event a certified box-office hit.
Lights, Camera, Action!
Parties are a dime a dozen. The really spectacular ones are those that went through a process of careful planning and meticulous attention to detail. Putting together the most renowned ones, such as the Met Gala, would take a lot of effort, time, and steely determination.
Whether it’s a family gathering or a company event, you have to be well-equipped to organize such a party. Since you have a theme to follow, putting it together requires more in terms of ingenuity, perseverance, and commitment. You want to be able to give the best of everything for the event to be a roaring success.
Here are some tips to guide you on your way to staging an ultra-fabulous Hollywood-themed event:
1. How Hollywood: Pinpoint a Theme
Ye, we know it’s a Hollywood-themed event. However, Hollywood is a vast and varied universe. If you want to set your event head and shoulders above all other Hollywood-themed parties, then you can break down the Hollywood theme into a specific focus.
For example, you can go for a specific time period or era. The Golden Age of Hollywood is a good example, which would transport you and your guests to the late 1920s to the early 1960s.
It can also be about movie genres. Your party can be all about the wild westerns, the spooky thrillers, or the mushy rom-coms. It can even be just about Oscar award-winning movies.
Another idea for a Hollywood concept is to base your party on all-time box office hits or popular franchises such as Star Wars, the Marvel cinemaverse, or the well-loved Harry Potter series.
2. Show Me the Money: Create a Budget
When you have finally pinpointed which Hollywood theme you want, then you should draw up a budget.
A budget will help you align your objectives with the desired results. It will also help you decide on other factors such as the venue, the menu, the number of invitees, and other details that will help make your party a success.
Set realistic expectations so you can also create a workable budget. If it’s a birthday bash for a family member or friend, then sit down with those involved and see what the parameters are when it comes to the party costs. Will you all be chipping in or will someone be sponsoring this or that?
If it’s a corporate event, then you will need to sit down with the relevant departments, especially the finance division, so you can see how far you can go with the funds allocated for such an event. For instance, if it is a themed thanksgiving and appreciation party for all employees, then you would also need to involve the Human Resources department so you can incorporate possible gifts or incentives into the overall budget.
3. Here, There, Everywhere: Decide on a Venue
Not all party venues are created equal. For your party to be a success, you need to put time and effort into looking for the perfect place to hold a party. There are dynamic event venues that can offer you excellent space, top-notch customer service, and valuable support before, during, and after your event.
A wonderful example of a perfect venue for a Hollywood-themed event is a movie theater. You can book a boutique cinema and relish all the excitement brought on by its retro and chic vibe. Your guests will surely feel exhilarated walking down the red carpet, being ushered into opulent leather seats, and graciously offered a delectable selection of gourmet food and beverages. Whether you book a special screening or simply hold a soiree in a cinematic environment, a private cinema would certainly lend glitz and glamour to your event.
Make sure that your venue is located somewhere that is accessible to most, if not all, of your guests. You should also take into consideration the size in relation to the number of invitees, as well as enough space for all your planned decorations and other party accouterments.
4. Be My Guest: Send Out Invitations
Since it’s a themed party, sending out the invitations in advance would be much appreciated by your guests. This will give them enough time to save the date and make the necessary preparations for their attire.
On your side, sending it at least a month in advance will also allow you to make attendance confirmations as early as two weeks before the event. It is important to make a final headcount around a week before the party. This will help you get a better grasp of how many guests to expect on the day of the event.
5. Movie Morsels: Curate a Feast
You absolutely do not want your guests to starve. For your party to become a smashing success, you need to prepare food and beverages that will delight your guests.
Go beyond the usual popcorn and soda. Depending on your specific theme, you can serve fare that is also in theme. Servers can even be dressed in tuxedos, guests can bite into film reel cupcakes, or the bar can feature Bond’s vodka martini – shaken, not stirred.
There are a lot of specialty caterers, chefs, and food service providers that can personalize your gustatory offerings according to your theme. Choose the best one that fits your taste and budget.
6. Suit Up: Choose your Costumes
It wouldn’t be a Hollywood-themed party if you scrimp on the costume.
Advise your guests about the specific theme and encourage them to dress accordingly. Indicate the attire in the invitation. Some even include examples of the costumes or provide a link to a website where they can browse through inspirations for the attire.
Other parties also dangle a prize for the best costume to urge guests to dress in-theme.
7. All the Nice Things: Set Up Lights, Sounds, and Thingamajigs
There are also a million and one other things to take care of when you’re planning an event.
A Hollywood-themed party is no different. Aside from the red carpet, the sparkly chandeliers, or the arrangements of blooms that you might want to use to dress up the venue, you can also look into getting the best events production group.
You can hire people to professionally set up your place with Hollywood-themed lights and set the mood. If you can’t hire “paparazzi,” you can ask your lighting crew if they can set up a corner reminiscent of those flashing lights at a Hollywood premiere. You also have to make sure that your sounds are in-sync with the theme. You can use the official soundtrack or a collection of the most popular movie themes.
In addition, you could opt to give thank-you gifts or giveaways such as a chocolate carving of an Oscar statue, a bucket of gourmet popcorn, or a glam bag full of superstar goodies.
That’s a Wrap
Whether it’s an intimate celebration with family or friends or a revelry among business associates and colleagues, having a Hollywood-themed party is a fantastic way to celebrate a special occasion. You just have to make sure that you plan it well so you can look forward to rave reviews and award-winning cheers.